Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

CUSADM301A Mapping and Delivery Guide
Administer operations for rehearsals and performances

Version 1.0
Issue Date: April 2024


Qualification -
Unit of Competency CUSADM301A - Administer operations for rehearsals and performances
Description This unit describes the performance outcomes, skills and knowledge required to provide administrative services for rehearsals and performances.No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.
Employability Skills This unit contains employability skills.
Learning Outcomes and Application This unit applies to individuals responsible for the administration of rehearsals and performances. These individuals provide administrative support to performers, booking agents and venue staff in the management of schedules and other appointment mechanisms. They are also responsible for keeping all relevant parties informed of accurate booking details.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites
Competency Field Administration - general administration
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Confirm and record booking details for rehearsals or performances
  • Gather required booking details and confirm with appropriate persons
  • Establish availability of appropriate persons and negotiate alternative arrangements if required
  • Contribute to risk analyses aimed at assessing viability and actuality of rehearsals and performances
  • Record contractual arrangements within designated timeframe
  • Document and store booking details in agreed format
       
Element: Distribute booking details
  • Distribute booking details to appropriate persons within designated timeframes via agreed communication processes
  • Respond promptly and accurately to booking queries via agreed communication processes
  • Refer difficulties in responding to booking queries to appropriate persons
  • Amend booking details to reflect changes arising from queries and re-distribute to appropriate persons via agreed communication processes
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the ability to:

confirm, record and distribute booking details

work collaboratively with performers, agents, managers and venue personnel.

Context of and specific resources for assessment

Assessment must ensure:

access to an environment where rehearsals and performances can be actively and safely administered

access to appropriate technology to prepare and distribute booking confirmation sheets, performance schedules and/or venueworksheets

access to performers, venues and venue personnel

use of culturally appropriate processes and techniques appropriate to the language and literacy capacity of learners and the work being performed.

Method of assessment

The following assessment methods are appropriate for this unit:

case studies and scenarios as a basis for discussing the administration of schedules for performers

direct observation of candidate administering operations for rehearsals and performances

written or oral questioning to assess knowledge of compliance requirements of performance venues and typical features of venue contracts

problem-solving activities to assess ability to estimate and calculate performer's fees.

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

BSBADM307B Organise schedules

BSBINM301A Organise workplace information

BSBITU304A Produce spreadsheets

CUSEVT301A Book performance venues

CUSIND301A Work effectively in the music industry.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Required skills

literacy skills sufficient to establish, confirm and document booking details

numeracy skills sufficient to calculate and negotiate performer fees

communication skills sufficient to:

constructively negotiate and achieve agreed outcomes in day-to-day work activities

handle inquiries courteously and tactfully

disclose information discretely and politely

planning and organisational skills sufficient to:

complete work tasks to timeframes and within budgets

use agreed processes to ensure operational effectiveness

problem-solving skills sufficient to identify risks associated with rehearsals and performances

self-management skills sufficient to set priorities and apply time-management strategies

technology skills sufficient to use industry-current computer hardware and software

Required knowledge

basic risk analysis principles

compliance requirements of performance venues, including safety and security

OHS principles of safe listening, including safeguards against hearing loss

operational and technical requirements of performance venues, such as:

acoustic awareness

front-of-house and production responsibilities

revenue structures

issues and challenges that arise in the context of attending to the administration of rehearsals and performances

typical features and requirements of venue contracts

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Booking details may include:

contact details of performers, agents and venue personnel

contractual arrangements and negotiated agreements between performers, agents and venue personnel

dates, times and places of performance, including venue address and direction map

legal responsibilities of performers, agents and venue personnel

operational and technical specifications of venue, such as:

sound equipment

front-of-house equipment

rehearsal times and volumes

performers' fees and method of payment

production responsibilities

venue access details for rehearsal or performance.

Appropriate persons may include:

agent

manager:

artist or band

floor

production

stage

venue

performer:

actor

artist or band

cast member

conference speaker

master of ceremony

musician

panel member

public speaker

singer

special guest

technical crew:

camera

front-of-house

light

sound

stage.

Agreed format may include:

booking confirmation sheet

performance schedule

venue worksheet.

Communication processes may include:

distribution to all parties under regular or contingency circumstances via:

email

facsimile

group briefing

hand-delivery, e.g. courier or in person

postal

short message service (SMS)

telephone, including landline and mobile.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Gather required booking details and confirm with appropriate persons 
Establish availability of appropriate persons and negotiate alternative arrangements if required 
Contribute to risk analyses aimed at assessing viability and actuality of rehearsals and performances 
Record contractual arrangements within designated timeframe 
Document and store booking details in agreed format 
Distribute booking details to appropriate persons within designated timeframes via agreed communication processes 
Respond promptly and accurately to booking queries via agreed communication processes 
Refer difficulties in responding to booking queries to appropriate persons 
Amend booking details to reflect changes arising from queries and re-distribute to appropriate persons via agreed communication processes 

Forms

Assessment Cover Sheet

CUSADM301A - Administer operations for rehearsals and performances
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

CUSADM301A - Administer operations for rehearsals and performances

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: